Document-to-document conversion

Omnipage pro Document to document conversion

This topic relates only to OmniPage Professional.

You can load a wide range of documents (e.g. Microsoft Word documents, Excel sheets, PowerPoint slides) into OmniPage if their native application (e.g. Microsoft Office) is installed on your PC. Text (.txt) and Rich Text Format (.rtf) files require only Notepad or WordPad. The selected document will be printed into a temporary PDF file and this PDF file will be loaded into the OmniPage Page Image panel. These images can be sent to recognition and saved into any format supported by OmniPage.

You can use this feature both in automatic and manual processing and also in jobs.

  • Important: Nuance PDF Create must be installed for this feature to function.

To convert documents:

  1. Open the Load Files dialog box and select the option Documents.

  2. Select the documents to be loaded and click OK.

Their page images will be displayed in the Page Image panel.

  1. Process these images as desired. After an OCR run you can save them into any format supported by OmniPage.

If a document is open in OmniPage, new images are added as specified in the Process panel of the Options dialog box.

Direct conversion to PDF:

You can build the Convert to PDF step into a job. In this case the job can contain only this single processing step. This has input and output combined into a single step.

To create a job to convert documents directly to PDF:

  1. Start the Batch Manager.

  2. Click the Omnipage tb bm new Document to document conversion Create Job icon or select Create Job from the File menu.

  3. Select Normal job and type in a job name. Click Next.

  4. In the Start and Stop Options panel, define the timing options. Click Next.

  5. In the Workflow Assistant – Create New Job panel, select Omnipage icon wa fs Document to document conversionFresh Start, then click Next.

  6. In the Workflow Assistant Load Files panel, change the first step to Omnipage icon save pdf Document to document conversion Convert to PDF.

  7. In the Convert to PDF panel, select the input and output options:

    • Select to be prompted at runtime for input and output file names with paths you select now, using the Browse buttons on the right.

    • To browse immediately for folders or files, deselect both Prompt check boxes and click the lower Browse button. Enable or disable sub-folders for added folders.

    • Select an output option for selected input items. You have three choices:

Save files in the specified folder that you define with the Specify Location… button.

Save files in the specified folder with sub-folders. Specify the folder with the Specify Location…  button. Then any sub-folders defined for input will be mirrored at the output location.

Save files in the input folder. This includes input sub-folders, if any.

In all cases, the output files will have the same names as their input. The file extension will differentiate them.

  1. Click Finish.

  1. Creating a workflow with the Convert to PDF step is only possible if you start the Workflow Assistant from the Batch Manager.

Once you have the PDF result, you can convert it to other formats as desired using OmniPage.

Document-to-document conversion